Electronic Document Management
What is EDM
Instead of paper documents, organizations use electronic versions. Electronic document management (hereinafter EDM) allows the sending and receiving of all kinds of documents. Authenticity is confirmed by electronic signature – electronic versions of documents have the same legal force as paper ones. Electronic documents have no expiration date.
The receipts are free of charge. You only pay for sending. Normally, Selectel customers do not need to send us documents.
Why do we need EDM
Transfer time of documents is reduced from months to one day. In fact, we are able to transfer documents within a few minutes.
The electronic copy can be accessed at any time – so you no longer need to worry about the safety of paper copies.
Documents are guaranteed to reach the recipient in time. There is no risk of your letter being lost or delayed in the mail.
How do I start to use EDM with Selectel
Your organization already uses EDM
That means that this company already has an EDM operator, and we will help you set up billing with our Diadoc System for free. Simply contact us via any means that is convenient for you.
Your organization hasn’t tried EDM before
To use the full functionality of EDM, the company needs to obtain a key certificate, which will be used to confirm an electronic signature. Certificates are issued by accredited certification centers – the list is on the website of the Russian Ministry of Communications. As of the time of this publication (July 2018), a key cost about RUB 2,000.
If the organization does not have a key, they can only receive, but not send, electronic documents. Thus, Selectel customers do not need a key certificate in order to receive documents from us.
If a company wants to use EDM, you just need to contact Selectel, for example, through the ticket system that is available to all registered users in the Control panel. We will help you to connect your company to the electronic document management system we use for ourselves, Diadoc.
Documents are guaranteed to reach the recipient on time. There is no risk that the letter will be lost or delayed by mail.
Signing documents for the transition to EDM
You do not need to sign any documents to start using EDM.
In accordance with paragraph 1 of article 6 of the Federal Law 63-FZ “Information in electronic form signed by a qualified electronic signature (QES) is recognized as an electronic document equivalent to a paper document signed with a handwritten signature”. Thus, when signing the QES, an electronic document is recognized as legally significant at the level of the Federal Law without fulfilling any additional conditions. Consent to the transition from paperwork to electronic document flow can be carried out orally or in writing, as well as by performing specific actions, i.e. actions that express the will of a person to establish a legal relationship (for example, accept an invitation to be added to the EDM contractors in Diadoc).
Selectel services are provided on the basis of the contract, which is a public offer, learn more. Amending documents of this kind and signing an additional agreement are not provided, since the form and terms of the provision of services are the same for all our customers.
All customers can independently choose the method of obtaining documents an unlimited number of times for the entire duration of the contract. Documentation of the customer’s transition to the new method of receiving documents is not carried out.